Training records privacy notice
Cadence operates this training system to deliver required privacy and security training and to keep evidence that it was completed, as required by our security program, customer contracts, and applicable laws and standards.
What we collect
- Your name, work email address, and department.
- Training progress: when you were assigned, opened and completed each module, and time spent.
- Turing Test (knowledge check) attempts, your answers, and scores.
- Your policy acknowledgment: the name you typed, the exact statement, and the date, time, IP address and browser of signing.
- Security and audit logs of sign-ins and actions in this system, including IP addresses.
- If you play the optional Phish or Legit? practice game, your answers and scores. They are used only to show your score and badges, never in your training record.
- Cookies that are strictly necessary to keep you signed in and protect forms, plus an optional one that remembers whether you chose the light or dark theme. No tracking or advertising cookies.
How we use it
Only to administer training, demonstrate compliance to auditors, customers and regulators, send training reminders, and secure this system. It is not used for performance evaluation beyond completion of required training, and it is not sold or shared for marketing.
Who can see it
Authorized training administrators, and auditors or regulators when required. Certificate verification pages show only your name, the course, and completion and expiry dates to anyone holding your certificate code. Other employees see only each department's overall completion percentage, and only for departments with at least 5 people.
Retention
Training records are kept for the duration of your engagement plus the period required by our records retention policy, because they serve as compliance evidence. Records cannot be altered after they are created.
Your rights
You can request access to or correction of your information, or ask questions, by contacting privacy@cadencework.ai.